MINUTES OF THE BOARD OF DIRECTORS MEETING OF
NAURU TOWER
TUESDAY, APRIL 24, 2007, 6:00 P.M.
ONSITE, LOBBY
DRAFT (subject to confirmation)
CALL TO ORDER
President Win Straube called the regularly scheduled meeting of the Board of Directors of Nauru Tower to order at 6.00 p.m.
ESTABLISH A QUORUM A quorum was established.
Members Present: Win Straube President
Gerald Greer Vice President
Setsuko Hayakawa Secretary / Treasurer
Harry Inouye Director
Charles Heitzman Director
Eric Hill Director
Robert Bosley Director
Doug Shackelford Director
Member(s) Absent: Keith Horita Director
Present By Invitation: Kevin Cole Hawaiiana Management Co., Ltd.
APPROVAL OF MINUTES
A. Annual Meeting Minutes of March 13, 2007: A motion was made by Chuck Heitzman and seconded by Gerald Greer to approve the minutes as distributed. The motion carried unanimously.
B. Board Organizational Meeting Minutes of March 13, 2007: A motion was made by Chuck Heitzman and seconded by Gerald Greer to approve the minutes as distributed. The motion carried unanimously.
C. Board Meeting Minutes of March 22, 2007: A motion was made by Chuck Heitzman and seconded by Gerald Greer to approve the minutes as distributed. The motion carried unanimously.
RESIDENT MANAGER’S REPORT
The Resident Manager’s written report was acknowledged, distributed with the meeting materials and is on file in the Resident Manager’s office and at Hawaiiana Mgmt. Co., Ltd.
TREASURER’S REPORT
A. Financial Statement for January, February & March 2007: Kevin Cole reviewed the current Financial Statements. By unanimous consent, the reports were accepted subject to audit. Setsuko Hayakawa reported that some changes are being made in the Statement to improve clarity. Changes are addition of new categories, elimination of “Miscellaneous” category, improvement of traceability of Reserve Accounts.
B. Delinquencies: There is one significant delinquency at this time.
COMMITTEE REPORTS
A. Administration & Personnel: Chair Robert Bosley reported on the following:
a. Secretary: New secretaries are currently being interviewed.
b. Salaries: Staff salaries are under review, with the goal to insure that all employees are properly compensated.
c. Employee’s Retirement Plan: The current plan administrator Donald Inouye was unable to attend. At the request of the committee Milton Miyakawa gave a presentation outlining the current Simple IRA. A motion was made by Doug Shackelford and seconded by Robert Bosley to authorize Milton Miyakawa to directly contact the plans providers for more detailed information of programs. The motion carried unanimously. An appropriate Board Resolution will be written up and supplied to Milton Miyakawa.
B. Budget & Finance: Setsuko Hayakawa reported that the 2008 Budget preparation will begin in the middle of July, 2007. Kevin Cole, Charles Heitzman and the Resident Manager were asked to review, evaluate and update the current Reserve Study of the major building components within the next 60 days.
C. Building & Ground: Chuck Heitzman reported the following sub-committee chairpersons have been appointed:
a. Electrical Systems: Doug Shackelford
b. Landscaping and Irrigation: Robert Bosley
c. Special Projects: Bud Brown
d. Health Club & Fitness: Frank Singer and Milton Miyakawa
Chuck Heitzman reported on the following matters:
a. Swimming Pool: The pool is open and operating properly. Work continues on assuring the proper warranties are obtained and a resolution is expected before the next Board meeting.
b. Central Filing System: Work has begun on organizing and maintaining a central filing system for all major building components.
c. Booster Pumps: The booster pumps have been repaired and are now fully functional.
d. Circle Fountain Rim: Several estimates for the repairs have been obtained. A motion was made by Gerald Greer and seconded by Eric Hill to have RCM Construction do the repairs for an estimated cost of $5,000.00. The motion carried unanimously. In addition, by unanimous consent the Board agreed it was a good idea to install lighting under the edge of the fountain rim.
e. Building Painting: It was reported that the last building painting work was done by Jade Painting with specification prepared by Smith Hawaii. Architectural Diagnostics Ltd. (ADL) has been consulted to determine why the paint has not lasted as long as it should have and come up with new recommendations.
f. Lobby Doors: Several designs for an automatic door were presented. Estimated cost for the doors is $20,000, estimated electrical work, $2,000, estimated permitting cost $1,000. Estimated structural engineering design costs and modifications $20,000. By unanimous consent, the Board agreed a structural engineer should be consulted to determine the feasibility of the proposed plan.
Win Straube discussed the following matters:
a. Saturday Resident Meetings: Saturday morning meetings with building residents have been very productive and the following matters have been discussed: ventilation (A/C, too hot or too cold), hot water issues, Hula and other classes in the lobby, security, structural concerns, employee input, parking problems, exercise room.
b. Wheel Chair: A motion was made by Eric Hill and seconded by Chuck Heitzman to purchase a wheel chair for the building.
c. Shopping Carts: Six shopping carts are on order and additional carts will be ordered if needed. Signs will be attached to all carts and posted where the carts are stored asking for carts to be returned to the storage area immediately after use.
Robert Bosley reported on the following:
a. Landscaping and Sprinklers: The automatic sprinkler system does not operate and he is currently training employees to do the needed repairs.
b. Interior Plants: Vendors have been contacted to see what can be done to improve these plants.
c. Building of the Year: In 1999 Nauru Tower was voted building of the year. Kevin Cole was asked to provide the criteria for obtaining this award. The goal is to again make Nauru Tower the finest building in the State of Hawaii.
Win Straube discussed the following matters:
a. Parking Sub-committee: President Win Straube asked that a sub-committee be formed to investigate and report to the Board on various parking issues outside the overhead door controlled areas at Nauru Tower. Issues include total number of stalls available to visitors, employee parking, and abuse of parking. By unanimous consent, Milton Miyakawa was appointed to chair this sub-committee, and Ryan Benavente will join the committee as employee representative.
Doug Shackelford reported that savings of $18,000 per year can be obtained by changing to Compact Florescent Lights. This project is currently underway and the Board thanked Doug for his fine work.
Eric Hill presented a comparison of the cost difference between buying and renting an apartment for the Resident Manager. The association CPA will be contacted regarding the tax implications of purchasing an apartment. This matter was deferred for 30 days.
Director Harry Inouye left the meeting at 8:30 p.m.
D. Legal & Rules: Setsuko Hayakawa reported that the issue regarding a large van parked in the parking structure is at an impasse. Kevin Cole was asked to provide a sample of other Associations’ parking policies. Kevin Cole and Setsuko Hayakawa will draft new Parking Lot Rules for all parking within the overhead door controlled areas.
E. Information & Communication: Gerald Greer reported the following:
a. Website: Larry Stanley has been contacted about the association’s current website. After a discussion, it was decided the goal is to have a website up and running in the next 30 days.
b. Monthly Newsletter: Win Straube asked that a monthly newsletter be published. The plan of action is to find a resident with journalistic ability to assist with preparation of the newsletter in the next 30 days.
UNFINISHED BUSINESS
A. Insurance: Terri Bosley reported that due to competitive bidding, the association was able to save $21,106 on the current insurance policy. The overall increase was 2% versus the 10% to 15% seen at other buildings.
B. Swimming Pool: See Building and Grounds.
C. Annual Employee Appreciation Fund: It was reported that an account has been opened at Pacific Rim Bank with an initial deposit of $2,000. Formal title of the account is “AOAO Nauru Tower, Annual Employee Appreciation Fund” and checks to the account should be made out in that name. A motion was made by Chuck Heitzman and seconded by Eric Hill to waive the Board of Directors Annual Appreciation Dinner and instead donate an additional $1,000.00 to the Annual Appreciation Fund, increasing the current total to $3,000. The motion carried unanimously. It was noted that a year round fund raising effort has started, and Milton Miyakawa has accepted to chair the Fund Raising Committee.
NEW BUSINESS
A. Employee Photo Board: A motion was made by Eric Hill and seconded by Chuck Heitzman to post photos and names of all employees on a photo board. The motion carried unanimously.
B. Cable Service, High Speed Internet Access and Digital Phone Service: Doug Shackelford reported that adding Road Runner internet service would cost $24.95 per unit or about $91,000 per year. After discussion, this matter was deferred.
C. Nauru Tower Television Channel: A motion was made by Doug Shackelford and seconded by Chuck Heitzman to install Oceanic Cable Road Runner Service in the Nauru Tower offices and to add an association television channel for all residents at a one time cost of approximately $2,000. Plus to provide wireless Internet access in the lobby area as well as obtain a public address system to be used together with projection equipment at meetings. The motion carried unanimously.
DATE, TIME AND PLACE OF NEXT MEETING
The next regular meeting of the Board of Directors will be on Tuesday, May 22, 2007 at 6:00 p.m. onsite in the building lobby.
ADJOURNMENT
The regular Board Meeting was adjourned at 11:00 p.m. and the Board entered into an Executive session to discuss, personnel, legal and contract matters.
Submitted by:
________________
Kevin D. Cole
Management Executive
Friday, April 27, 2007
Friday, April 20, 2007
Agenda for Directors' Meeting Apr 24, 2007
NAURU TOWER
BOARD OF DIRECTORS' MEETING
TUESDAY, APRIL 24, 2007 - ONSITE
A G E N D A
I. CALL TO ORDER
II. ESTABLISH A QUORUM
III. APPROVE MINUTES
a. March 13, 2007 Annual Meeting
b. March 13, 2007 Board Organizational Meeting
c. March 22, 2007 Board Meeting.
IV. BUILDING MANAGER'S REPORT
V. TREASURER'S REPORT
a. Financial Statements for January, February & March
VI. COMMITTEE REPORTS
a. Administration & Personnel - Chair Robert Bosley
b. Budget and Finance - Chair Setsuko Hayakawa
c. Building and Grounds - Chair Chuck Heitzman
d. Legal and Rules - Chair Setsuko Hayakawa
e. Information and Communication - Gerald Greer
VII. UNFINISHED BUSINESS
a. Pending Nauru Tower Value Improvement Items
b. Insurance
c. Swimming Pool
d. Annual Employee Appreciation Fund
VIII. NEW BUSINESS
a. Cable Service, High Speed Internet Access, and
Digital Phone Service Improvements
IX. EXECUTIVE SESSION (if needed)
X. DATE, TIME AND PLACE OF NEXT MEETING
TUESDAY, MAY 22, 2007 - ONSITE - 6 PM
XI. ADJOURNMENT
BOARD OF DIRECTORS' MEETING
TUESDAY, APRIL 24, 2007 - ONSITE
A G E N D A
I. CALL TO ORDER
II. ESTABLISH A QUORUM
III. APPROVE MINUTES
a. March 13, 2007 Annual Meeting
b. March 13, 2007 Board Organizational Meeting
c. March 22, 2007 Board Meeting.
IV. BUILDING MANAGER'S REPORT
V. TREASURER'S REPORT
a. Financial Statements for January, February & March
VI. COMMITTEE REPORTS
a. Administration & Personnel - Chair Robert Bosley
b. Budget and Finance - Chair Setsuko Hayakawa
c. Building and Grounds - Chair Chuck Heitzman
d. Legal and Rules - Chair Setsuko Hayakawa
e. Information and Communication - Gerald Greer
VII. UNFINISHED BUSINESS
a. Pending Nauru Tower Value Improvement Items
b. Insurance
c. Swimming Pool
d. Annual Employee Appreciation Fund
VIII. NEW BUSINESS
a. Cable Service, High Speed Internet Access, and
Digital Phone Service Improvements
IX. EXECUTIVE SESSION (if needed)
X. DATE, TIME AND PLACE OF NEXT MEETING
TUESDAY, MAY 22, 2007 - ONSITE - 6 PM
XI. ADJOURNMENT
Tuesday, April 17, 2007
Compact Fluorescent Lights (CFL)
To: Nauru Tower Residents
Fr: Doug Shackelford, Director
Change Incandescent to Compact Fluorescent Light Bulbs Task Force
Nauru Tower Board of Directors
We received a suggestion from Lily Sun and her son, Charles Wong, to replace the 60 watt incandescent light bulbs on each floor with CFL's. The light bulbs are located next to the elevators in the 8 half-moon fixtures. There are approximately 300 of these fixtures in the building.
A replacement CFL for a 60 watt bulb uses 13 watts. That is a savings of 47 watts per bulb. Because these fixtures are on 24 hours a day, 365 days a year, the savings add up quickly. Based on our current HECO rate, this will reduce our electric expense by over $18,000 a year. Based on the purchase price of the CFL bulbs, this project will achieve payback in approximately 6 days!
In addition to the direct savings realized in our electric bill, we also may achieve air conditioning savings as the CFL bulbs generate only a fraction of the heat that an incandescent bulb does. And HECO will be paying us a visit to review this project and we have the possibility of receiving additional rebates from them as part of their energy efficiency incentive programs. We will also be replacing the bulbs located in the trash closets.
The CFL replacement will be completed by the end of the day so that we can enjoy the savings immediately.
Again, special thanks to Charles Wong and Lily Sun for this excellent idea. We would like to encourage all residents to make suggestions such as this. Money we can save can be redirected to enhance the service Nauru Tower provides to all of us.
Mahalo!
Fr: Doug Shackelford, Director
Change Incandescent to Compact Fluorescent Light Bulbs Task Force
Nauru Tower Board of Directors
We received a suggestion from Lily Sun and her son, Charles Wong, to replace the 60 watt incandescent light bulbs on each floor with CFL's. The light bulbs are located next to the elevators in the 8 half-moon fixtures. There are approximately 300 of these fixtures in the building.
A replacement CFL for a 60 watt bulb uses 13 watts. That is a savings of 47 watts per bulb. Because these fixtures are on 24 hours a day, 365 days a year, the savings add up quickly. Based on our current HECO rate, this will reduce our electric expense by over $18,000 a year. Based on the purchase price of the CFL bulbs, this project will achieve payback in approximately 6 days!
In addition to the direct savings realized in our electric bill, we also may achieve air conditioning savings as the CFL bulbs generate only a fraction of the heat that an incandescent bulb does. And HECO will be paying us a visit to review this project and we have the possibility of receiving additional rebates from them as part of their energy efficiency incentive programs. We will also be replacing the bulbs located in the trash closets.
The CFL replacement will be completed by the end of the day so that we can enjoy the savings immediately.
Again, special thanks to Charles Wong and Lily Sun for this excellent idea. We would like to encourage all residents to make suggestions such as this. Money we can save can be redirected to enhance the service Nauru Tower provides to all of us.
Mahalo!
Friday, April 13, 2007
Pool Open Again
This time it's for real:
Thanks to Miracle Workers Chuck Heitzman and Emilio Alvarez, the pool opened for normal operations again this Friday afternoon, April 13, 2007.
Win Straube, President
Nauru Tower Board of Directors
Thanks to Miracle Workers Chuck Heitzman and Emilio Alvarez, the pool opened for normal operations again this Friday afternoon, April 13, 2007.
Win Straube, President
Nauru Tower Board of Directors
Sunday, April 8, 2007
Minutes of Last Board Meeting
MINUTES OF THE BOARD OF DIRECTORS MEETING OF NAURU TOWER
THURSDAY, MARCH 22, 2007, 6:00 P.M.
ONSITE, LOBBY
DRAFT (subject to confirmation)
CALL TO ORDER
President Win Straube called the regularly scheduled meeting of the Board of Directors of Nauru Tower to order at 6.00 p.m.
ESTABLISH A QUORUM A quorum was established.
Members Present:
Win Straube President
Gerald Greer Vice President
Setsuko Hayakawa Secretary / Treasurer
Keith Horita Director
Harry Inouye Director
Charles Heitzman Director
Eric Hill Director
Robert Bosley Director
Doug Shackelford Director
Member(s) Absent: None
Present By Invitation:
Weylin Hokutan Resident Manager
Kevin Cole Hawaiiana Management Co., Ltd.
APPROVAL OF MINUTES
A. Board Meeting Minutes of February 20, 2007: A motion was made by Harry Inouye and seconded by Charles Heitzman to approve the minutes as distributed. The motion carried unanimously.
UNFINISHED BUSINESS
A. Assistant Treasurer: A motion was made by Win Straube to appoint Liza Eveleth as Assistant Treasurer. After a discussion, the motion was amended to appoint four Assistant Treasurers; a.) Liza Eveleth; b.) Keith Horita; c.) Dawn Smith; d.) Harry Inouye. The motion seconded by Keith Horita and carried unanimously.
B. Assistant Secretary: Win Straube asked for a motion to appoint Terri Bosley as Assistant Secretary. The motion was made by Eric Hill, seconded by Keith Horita and carried unanimously.
C. Open Board Meetings: Win Straube discussed the need for an open and transparent Board of Directors. A motion was made by Eric Hill and seconded by Chuck Heitzman to conduct open Board meetings in which owners and non-owners are welcome to attend. The motion carried unanimously.
FORMATION OF COMMITTEES
By unanimous agreement of the Board the following committees were established:
A. Administration & Personnel: Robert Bosley
B. Budget & Finance: Setsuko Hayakawa
C. Building & Ground: Chuck Heitzman
D. Legal & Rules: Setsuko Hayakawa
a.) Contract Review
E. Information & Communication: Gerald Greer
OPEN ITEMS FROM THE ANNUAL MEETING
A. Front Door: A motion was made by Chuck Heitzman and seconded by Robert Bosley to turn this matter over to the Building & Grounds committee for a recommendation at the April Board meeting or in 30 days. The motion carried unanimously.
B. Health Club: A motion was made by Eric Hill and seconded by Keith Horita to turn this matter over to the Building & Grounds committee for a recommendation at the May Board meeting or in 60 days. The motion carried unanimously.
C. Communication: A motion was made by Win Straube and seconded by Gerald Greer to post a draft copy of the Board meeting minutes on the Nauru Tower blog and, once consolidated, on the association's website within one week of the meeting. The motion carried unanimously.
D. Building Painting: Chuck Heitzman reported on various problems regarding the last building painting. By unanimous agreement, it was decided to hire a consultant to inspect the paint and make recommendations.
E. Air Conditioning: Reports of the building being too warm or too cold were discussed. By unanimous agreement, this matter was turned over to the Building & Grounds committee to analyze and make recommendations at the May Board meeting or in 60 days.
Director Harry Inouye left the meeting at 7:10 p.m.
F. Insurance Cost: Kevin Cole reported that the current insurance policy expires on April 10, 2007. By unanimous agreement this matter was turned over to the Budget and Finance committee for immediate action.
G. Swimming Pool: Due to numerous problems with the pool repair, a motion was made by Chuck Heitzman and seconded by Eric Hill to not accept completion of the work until some assurance of the 10 year warranty for the Laticrete membrane and one year warranty for the work can be assured. The law firm of Starn O'Toole Marcus & Fisher will be consulted on this matter. The motion carried unanimously.
H. Annual Employee Appreciation Fund: A motion was made by Win Straube and seconded by Eric Hill to change the Employee Christmas Fund to an Annual Employee Appreciation Fund with donations to the fund accepted throughout the year. The motion carried unanimously. Kevin Cole was asked to check on the best procedure for establishing such a fund, so that it does not have negative tax implications for the employees. Further suggestion was made by Win Straube (1) that the accumulated account balance will be announced at the end of each month (2) and that the funds received will be distributed at the end of the year according to a formula which gives a proportional part of the total to each employee in accordance with his/her length of employment by Nauru Tower.
I. Large Trucks in Parking Lot: A motion was made by Chuck Heitzman and seconded by Keith Horita to investigate a complaint of the oversized vehicles in the parking lot. The motion carried unanimously. Setsuko Hayakawa will look into this matter, and report back in 30 days.
RESIDENT MANAGER’S REPORT
The Resident Manager’s written report was acknowledged, distributed with the meeting materials and is on file in the Resident Manager’s office and at Hawaiiana Mgmt. Co., Ltd.
COMMITTEE REPORTS
A. Administration & Personnel: None
B. Budget & Finance: By unanimous agreement of the Board, all invoices will be approved by Setsuko Hayakawa or one of the Assistant Treasurers assigned by her before processing.
C. Building & Grounds: Chuck Heitzman reported that the committee will be looking into the following items; booster pumps; fountain rim spalling; building paint; front door; tennis courts; leaking windows; cleaning of the interior plants; various concrete cracks; 3rd floor carpet; metal door frames.
D. Legal & Rules: None
a. Contract Review: None
E. Information & Communication: Gerald Greer reported that he is looking into the following matters: Nauru Tower website; ownership of the website; contract terms; updating of the site; advertising fees and other matters relating to the site. He will report back to the Board at the April Board meeting or in 30 days.
NEW BUSINESS
A. Resident Manager’s Apartment: It was reported that a new 3 year lease was recently renegotiated for the Resident Manager’s apartment. By unanimous agreement, Eric Hill was appointed to look into the possibility of purchasing an apartment for the Resident Manager and will report to the Board at the April Board meeting or in 30 days.
B. Building’s Value and Competitiveness: Win Straube discussed ways to increase the value and competitiveness of Nauru Tower and suggested a possible change in the building’ name should be considered.
DATE, TIME AND PLACE OF NEXT MEETING
The next regular meeting of the Board of Directors will be on Tuesday, April 24, 2007 at 6:00 p.m. onsite in the building lobby.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:05 p.m.
Submitted by:
Kevin D. Cole
Management Executive
THURSDAY, MARCH 22, 2007, 6:00 P.M.
ONSITE, LOBBY
DRAFT (subject to confirmation)
CALL TO ORDER
President Win Straube called the regularly scheduled meeting of the Board of Directors of Nauru Tower to order at 6.00 p.m.
ESTABLISH A QUORUM A quorum was established.
Members Present:
Win Straube President
Gerald Greer Vice President
Setsuko Hayakawa Secretary / Treasurer
Keith Horita Director
Harry Inouye Director
Charles Heitzman Director
Eric Hill Director
Robert Bosley Director
Doug Shackelford Director
Member(s) Absent: None
Present By Invitation:
Weylin Hokutan Resident Manager
Kevin Cole Hawaiiana Management Co., Ltd.
APPROVAL OF MINUTES
A. Board Meeting Minutes of February 20, 2007: A motion was made by Harry Inouye and seconded by Charles Heitzman to approve the minutes as distributed. The motion carried unanimously.
UNFINISHED BUSINESS
A. Assistant Treasurer: A motion was made by Win Straube to appoint Liza Eveleth as Assistant Treasurer. After a discussion, the motion was amended to appoint four Assistant Treasurers; a.) Liza Eveleth; b.) Keith Horita; c.) Dawn Smith; d.) Harry Inouye. The motion seconded by Keith Horita and carried unanimously.
B. Assistant Secretary: Win Straube asked for a motion to appoint Terri Bosley as Assistant Secretary. The motion was made by Eric Hill, seconded by Keith Horita and carried unanimously.
C. Open Board Meetings: Win Straube discussed the need for an open and transparent Board of Directors. A motion was made by Eric Hill and seconded by Chuck Heitzman to conduct open Board meetings in which owners and non-owners are welcome to attend. The motion carried unanimously.
FORMATION OF COMMITTEES
By unanimous agreement of the Board the following committees were established:
A. Administration & Personnel: Robert Bosley
B. Budget & Finance: Setsuko Hayakawa
C. Building & Ground: Chuck Heitzman
D. Legal & Rules: Setsuko Hayakawa
a.) Contract Review
E. Information & Communication: Gerald Greer
OPEN ITEMS FROM THE ANNUAL MEETING
A. Front Door: A motion was made by Chuck Heitzman and seconded by Robert Bosley to turn this matter over to the Building & Grounds committee for a recommendation at the April Board meeting or in 30 days. The motion carried unanimously.
B. Health Club: A motion was made by Eric Hill and seconded by Keith Horita to turn this matter over to the Building & Grounds committee for a recommendation at the May Board meeting or in 60 days. The motion carried unanimously.
C. Communication: A motion was made by Win Straube and seconded by Gerald Greer to post a draft copy of the Board meeting minutes on the Nauru Tower blog and, once consolidated, on the association's website within one week of the meeting. The motion carried unanimously.
D. Building Painting: Chuck Heitzman reported on various problems regarding the last building painting. By unanimous agreement, it was decided to hire a consultant to inspect the paint and make recommendations.
E. Air Conditioning: Reports of the building being too warm or too cold were discussed. By unanimous agreement, this matter was turned over to the Building & Grounds committee to analyze and make recommendations at the May Board meeting or in 60 days.
Director Harry Inouye left the meeting at 7:10 p.m.
F. Insurance Cost: Kevin Cole reported that the current insurance policy expires on April 10, 2007. By unanimous agreement this matter was turned over to the Budget and Finance committee for immediate action.
G. Swimming Pool: Due to numerous problems with the pool repair, a motion was made by Chuck Heitzman and seconded by Eric Hill to not accept completion of the work until some assurance of the 10 year warranty for the Laticrete membrane and one year warranty for the work can be assured. The law firm of Starn O'Toole Marcus & Fisher will be consulted on this matter. The motion carried unanimously.
H. Annual Employee Appreciation Fund: A motion was made by Win Straube and seconded by Eric Hill to change the Employee Christmas Fund to an Annual Employee Appreciation Fund with donations to the fund accepted throughout the year. The motion carried unanimously. Kevin Cole was asked to check on the best procedure for establishing such a fund, so that it does not have negative tax implications for the employees. Further suggestion was made by Win Straube (1) that the accumulated account balance will be announced at the end of each month (2) and that the funds received will be distributed at the end of the year according to a formula which gives a proportional part of the total to each employee in accordance with his/her length of employment by Nauru Tower.
I. Large Trucks in Parking Lot: A motion was made by Chuck Heitzman and seconded by Keith Horita to investigate a complaint of the oversized vehicles in the parking lot. The motion carried unanimously. Setsuko Hayakawa will look into this matter, and report back in 30 days.
RESIDENT MANAGER’S REPORT
The Resident Manager’s written report was acknowledged, distributed with the meeting materials and is on file in the Resident Manager’s office and at Hawaiiana Mgmt. Co., Ltd.
COMMITTEE REPORTS
A. Administration & Personnel: None
B. Budget & Finance: By unanimous agreement of the Board, all invoices will be approved by Setsuko Hayakawa or one of the Assistant Treasurers assigned by her before processing.
C. Building & Grounds: Chuck Heitzman reported that the committee will be looking into the following items; booster pumps; fountain rim spalling; building paint; front door; tennis courts; leaking windows; cleaning of the interior plants; various concrete cracks; 3rd floor carpet; metal door frames.
D. Legal & Rules: None
a. Contract Review: None
E. Information & Communication: Gerald Greer reported that he is looking into the following matters: Nauru Tower website; ownership of the website; contract terms; updating of the site; advertising fees and other matters relating to the site. He will report back to the Board at the April Board meeting or in 30 days.
NEW BUSINESS
A. Resident Manager’s Apartment: It was reported that a new 3 year lease was recently renegotiated for the Resident Manager’s apartment. By unanimous agreement, Eric Hill was appointed to look into the possibility of purchasing an apartment for the Resident Manager and will report to the Board at the April Board meeting or in 30 days.
B. Building’s Value and Competitiveness: Win Straube discussed ways to increase the value and competitiveness of Nauru Tower and suggested a possible change in the building’ name should be considered.
DATE, TIME AND PLACE OF NEXT MEETING
The next regular meeting of the Board of Directors will be on Tuesday, April 24, 2007 at 6:00 p.m. onsite in the building lobby.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:05 p.m.
Submitted by:
Kevin D. Cole
Management Executive
Friday, April 6, 2007
Ala Moana/Kakaako Neighborhood Board Election
TO: The Residents/Owners of Nauru Tower
FROM: Kan-ichi Hayakawa, Ph. D.
No. 3901
808-591-0779
Nakahaykawaka.aol.com
RE: Ala Moana/Kakaako Neighborhood Board Election
I believe that most of you have received ballots for electing two members of the Ala Moana/Kakaako Neighborhood Board. There are three candidates for two positions.
Currently, past Nauru Tower Board of Directors President, John Breinich, is serving as the President of this Neighborhood Board. He has excellently represented the interests of Nauru Tower residents there. Since Mr. Breinich, however, is going to resign his position at the Neighborhood Board as of next month, a vacuum would be left in respect to Nauru Tower interests presentation at the Neighborhood Board. Therefore it is in our communal interest to elect a qualified person, knowledgeable about our needs.
One of the three candidates, Anne V. Stevens, is a resident in one of the condominium high rises adjoining Nauru Tower. She was a State of Hawaii Representative appointed by Governor Lingle to fill the unexpired term of her predecessor. During less than one year of her term, she addressed our community needs very effectively, especially in respect to homelessness, noise abatement, and preservation of park space.
If you are still undecided as to who to vote for, I respectfully recommend voting for Anne V. Stevens because of her outstanding qualifications and since she understands the concerns of Nauru Tower residents well.
FROM: Kan-ichi Hayakawa, Ph. D.
No. 3901
808-591-0779
Nakahaykawaka.aol.com
RE: Ala Moana/Kakaako Neighborhood Board Election
I believe that most of you have received ballots for electing two members of the Ala Moana/Kakaako Neighborhood Board. There are three candidates for two positions.
Currently, past Nauru Tower Board of Directors President, John Breinich, is serving as the President of this Neighborhood Board. He has excellently represented the interests of Nauru Tower residents there. Since Mr. Breinich, however, is going to resign his position at the Neighborhood Board as of next month, a vacuum would be left in respect to Nauru Tower interests presentation at the Neighborhood Board. Therefore it is in our communal interest to elect a qualified person, knowledgeable about our needs.
One of the three candidates, Anne V. Stevens, is a resident in one of the condominium high rises adjoining Nauru Tower. She was a State of Hawaii Representative appointed by Governor Lingle to fill the unexpired term of her predecessor. During less than one year of her term, she addressed our community needs very effectively, especially in respect to homelessness, noise abatement, and preservation of park space.
If you are still undecided as to who to vote for, I respectfully recommend voting for Anne V. Stevens because of her outstanding qualifications and since she understands the concerns of Nauru Tower residents well.
Swimming Pool Opens Again - Correction
To: Owners and Residents of Nauru Tower
From: Win Straube, President
Board of Directors
The pool is filled up with water, however it cannot be used yet.
Two pumps which need to circulate the chemicals in the water have not started up. One pump is frozen and the other one malfunctions, probably because of sitting idle for several months. Work on getting the pumps running again has started, but may take several days to complete.
Therefore, the pool will remain taped and coned off until it is ready for use. We will advise you as soon as this happens.
Thank you for your patience.
From: Win Straube, President
Board of Directors
The pool is filled up with water, however it cannot be used yet.
Two pumps which need to circulate the chemicals in the water have not started up. One pump is frozen and the other one malfunctions, probably because of sitting idle for several months. Work on getting the pumps running again has started, but may take several days to complete.
Therefore, the pool will remain taped and coned off until it is ready for use. We will advise you as soon as this happens.
Thank you for your patience.
Wednesday, April 4, 2007
Swimming Pool Opens Again
To: Owners and Residents of Nauru Tower
From: Win Straube, President
Board of Directors
We are very happy to inform you that the swimming pool has been cleared for being put back in service.
Water fill-up has started. The filling process will take about two days.
The pool will remain taped and coned off until it is ready for use. It will open before Easter weekend.
From: Win Straube, President
Board of Directors
We are very happy to inform you that the swimming pool has been cleared for being put back in service.
Water fill-up has started. The filling process will take about two days.
The pool will remain taped and coned off until it is ready for use. It will open before Easter weekend.
HONOLULU FIXED TRACK MASS TRANSIT
TO: THE RESIDENTS OF NAURU TOWER
FROM: Kan-ichi Hayakawa, Ph. D.
Setsuko Hayakawa, Esq.
Unit 3901
808-591-0779
nakahayakawa@aol.com
INTRODUCTION
In late last February, Honolulu City and County Council approved a fixed truck mass transit system that passes through the following route proposed by Mayor Hannemann: Kapolei, Waipahu, Pearlridge Center, Salt Lake, Downtown Honolulu, Kakaako, Ala Moana, and Ala Moana Center. Our Councilman Mr. Rod Tam was one of five who approved the mass transit system.
CONCERNS OF NAURU TOWER RESIDENTS
A part of the fixed track route in Ala Moana goes from Ward Ave. to Kona Street then to Ala Moana Center. This local route is of great concern to Nauru Tower residents. Kona Street is a narrow street located virtually next to the complex of five condominium high rises, consisting of Nauru Tower, Ala Moana, Hawi’iki, Ko’olani, and Hokua (the combined sum of residential units in the complex is well over 1,000). We believe that this route causes serious deterioration in the quiet residential atmosphere, congested local traffic, and impaired views around here.
CONCERNS OF LOCAL TAXPAYERS
The expected construction cost of the approved mass transit system is about $3.5 billion, requiring Federal Funding and revenues from a 0.5% general excise tax surcharge. Since the sum of Honolulu City & County revenues in the last fiscal year was about $1.4 billion, the construction cost is well over twice of our annual revenues. The future tax burden of local residents is not clear at this time since costs for system operation, maintenance, and repair are not yet available.
SUBMITTAL OF WRITTEN COMMENTS TO HOLOLULU CITY
You may submit written comments of your concerns on the following four issues.
The purpose and/or needs to be addressed by the project (fixed track mass transit system)
The alternatives, including other technologies to be evaluated
Alignments (routes) and termination points to be considered
The environmental, social, and economic impact of the project to be analyzed
Your comments should be directed to the following address by April 13, 2007
Department of Transportation Services
City and County of Honolulu
650 South King Street, 3rd Floor
Honolulu, HI 96813
Attn: Honolulu High-Capacity Transit Corridor Project
Alternatively, you may submit your comments at WWW.honolulutransit.org
RECOMMENDATION
Each interested party to submit their concerns and recommendations, which, if received in sufficient number, can be very effective influencing the action of the officials formulating the details of the mass transit system. Issues:
1. Concern on the deterioration of residential environment of Nauru Tower and surrounding condominium high rises.
2. Requesting the following changes in the local track route to minimize the negative impact on our residential environment:
The planned route from Ward Ave. to Kapiolani and then to the intersection of Kapiolani and Keeaumoku should go underground.
3. Concern on future tax burden to local residents.
CONTACT OUR ELECTED OFFCIALS
We recommend that each of us send letters of concern to our elected officials. For your convenience, their addresses are listed below.
Rod Tam
Council District 23
Honolulu City Council
530 S. King Street, Room 202
Honolulu, HI 96813
rtam@honolulu.gov
Mufi Hannemann (D)
Honolulu Cit & County Mayor
530 S. King St., Honolulu, HI 96813
mayor@honolulu.gov
Tom Brower (D)
Representative District 23
Hawaii State Representative
Hawaii State Capitol, Room 310
415 South Beretania St.
Honolulu, HI 96813
repbrower@capitol.hawaii.gov
Gordon Trimble (R)
Senatorial District 12
State Senator
Hawaii State Capitol, Room 203
Honolulu, HI 96813
sentrimble@capitol.hawaii.gov
Linda Lingle (R)
Governor of State of Hawaii
Executive Chanber
State Capitol
Honolulu, HI 96813
governor.lingle@hawaii.gov
Neil Abercrombie (D)
US House Representative
Prince Kuhio Federal Building
300 Ala Moana Blvd., Room No. 4-104
Honolulu, HI 96850
neil.abercrombie@mail.house.gov
Daniel K. Akaka (D)
US Senator
Prince Kuhio Federal Building
300 Ala Moana Blvd., Room No. 3-106
Box 50144, Honolulu, HI 96850
akaka.senate.gov/email.cfm
Daniel K. Inouye (D)
US Senator
Prince Kuhio Federal Building
300 Ala Moana Blvd., Room No. 7-212
Honolulu, HI 96850-4975
inouye.senate.gov/abtform.html
FROM: Kan-ichi Hayakawa, Ph. D.
Setsuko Hayakawa, Esq.
Unit 3901
808-591-0779
nakahayakawa@aol.com
INTRODUCTION
In late last February, Honolulu City and County Council approved a fixed truck mass transit system that passes through the following route proposed by Mayor Hannemann: Kapolei, Waipahu, Pearlridge Center, Salt Lake, Downtown Honolulu, Kakaako, Ala Moana, and Ala Moana Center. Our Councilman Mr. Rod Tam was one of five who approved the mass transit system.
CONCERNS OF NAURU TOWER RESIDENTS
A part of the fixed track route in Ala Moana goes from Ward Ave. to Kona Street then to Ala Moana Center. This local route is of great concern to Nauru Tower residents. Kona Street is a narrow street located virtually next to the complex of five condominium high rises, consisting of Nauru Tower, Ala Moana, Hawi’iki, Ko’olani, and Hokua (the combined sum of residential units in the complex is well over 1,000). We believe that this route causes serious deterioration in the quiet residential atmosphere, congested local traffic, and impaired views around here.
CONCERNS OF LOCAL TAXPAYERS
The expected construction cost of the approved mass transit system is about $3.5 billion, requiring Federal Funding and revenues from a 0.5% general excise tax surcharge. Since the sum of Honolulu City & County revenues in the last fiscal year was about $1.4 billion, the construction cost is well over twice of our annual revenues. The future tax burden of local residents is not clear at this time since costs for system operation, maintenance, and repair are not yet available.
SUBMITTAL OF WRITTEN COMMENTS TO HOLOLULU CITY
You may submit written comments of your concerns on the following four issues.
The purpose and/or needs to be addressed by the project (fixed track mass transit system)
The alternatives, including other technologies to be evaluated
Alignments (routes) and termination points to be considered
The environmental, social, and economic impact of the project to be analyzed
Your comments should be directed to the following address by April 13, 2007
Department of Transportation Services
City and County of Honolulu
650 South King Street, 3rd Floor
Honolulu, HI 96813
Attn: Honolulu High-Capacity Transit Corridor Project
Alternatively, you may submit your comments at WWW.honolulutransit.org
RECOMMENDATION
Each interested party to submit their concerns and recommendations, which, if received in sufficient number, can be very effective influencing the action of the officials formulating the details of the mass transit system. Issues:
1. Concern on the deterioration of residential environment of Nauru Tower and surrounding condominium high rises.
2. Requesting the following changes in the local track route to minimize the negative impact on our residential environment:
The planned route from Ward Ave. to Kapiolani and then to the intersection of Kapiolani and Keeaumoku should go underground.
3. Concern on future tax burden to local residents.
CONTACT OUR ELECTED OFFCIALS
We recommend that each of us send letters of concern to our elected officials. For your convenience, their addresses are listed below.
Rod Tam
Council District 23
Honolulu City Council
530 S. King Street, Room 202
Honolulu, HI 96813
rtam@honolulu.gov
Mufi Hannemann (D)
Honolulu Cit & County Mayor
530 S. King St., Honolulu, HI 96813
mayor@honolulu.gov
Tom Brower (D)
Representative District 23
Hawaii State Representative
Hawaii State Capitol, Room 310
415 South Beretania St.
Honolulu, HI 96813
repbrower@capitol.hawaii.gov
Gordon Trimble (R)
Senatorial District 12
State Senator
Hawaii State Capitol, Room 203
Honolulu, HI 96813
sentrimble@capitol.hawaii.gov
Linda Lingle (R)
Governor of State of Hawaii
Executive Chanber
State Capitol
Honolulu, HI 96813
governor.lingle@hawaii.gov
Neil Abercrombie (D)
US House Representative
Prince Kuhio Federal Building
300 Ala Moana Blvd., Room No. 4-104
Honolulu, HI 96850
neil.abercrombie@mail.house.gov
Daniel K. Akaka (D)
US Senator
Prince Kuhio Federal Building
300 Ala Moana Blvd., Room No. 3-106
Box 50144, Honolulu, HI 96850
akaka.senate.gov/email.cfm
Daniel K. Inouye (D)
US Senator
Prince Kuhio Federal Building
300 Ala Moana Blvd., Room No. 7-212
Honolulu, HI 96850-4975
inouye.senate.gov/abtform.html
Sunday, April 1, 2007
Current Status of Our Swimming Pool
To: Owners and Residents of Nauru Tower
From:
Win Straube, President
Board of Directors
INTRODUCTION
We realize that over four months have passed since the beginning of repair work on the pool. Your Board of Directors has recently identified serious concerns with the current pool repair work which may affect the warranties that cover this work.
CURRENT ACTION
The Board of Directors has hired an attorney to look into this matter and to make recommendations to the Board on how to proceed with the contractor and material supplier. Our goal is to obtain assurances from those parties that the warranties do provide satisfactory protection for the repair work. What we are trying to avoid is another costly repair job in the future.
Our attorney has advised us NOT to fill the pool at this time. We will do everything we can to resolve this situation so we can fill the pool as soon as possible.
We thank you for your understanding and continued patience with the pool rework. We will give you regular updates on the pool status.
From:
Win Straube, President
Board of Directors
INTRODUCTION
We realize that over four months have passed since the beginning of repair work on the pool. Your Board of Directors has recently identified serious concerns with the current pool repair work which may affect the warranties that cover this work.
CURRENT ACTION
The Board of Directors has hired an attorney to look into this matter and to make recommendations to the Board on how to proceed with the contractor and material supplier. Our goal is to obtain assurances from those parties that the warranties do provide satisfactory protection for the repair work. What we are trying to avoid is another costly repair job in the future.
Our attorney has advised us NOT to fill the pool at this time. We will do everything we can to resolve this situation so we can fill the pool as soon as possible.
We thank you for your understanding and continued patience with the pool rework. We will give you regular updates on the pool status.
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