MINUTES OF THE BOARD OF DIRECTORS MEETING OF
NAURU TOWER
TUESDAY, MAY 22, 2007, 6:00 P.M.
ONSITE, LOBBY
DRAFT (subject to confirmation)
CALL TO ORDER
President Win Straube called the regularly scheduled meeting of the Board of Directors of Nauru Tower to order at 6.03 p.m.
ESTABLISH A QUORUM A quorum was established.
Members Present:
Win Straube, President
Gerald Greer, Vice President (present via telephone conference)
Setsuko Hayakawa, Secretary / Treasurer
Charles Heitzman, Director
Eric Hill, Director
Robert Bosley, Director
Doug Shackelford, Director
Member(s) Absent:
Keith Horita, Director
Harry Inouye, Director
Present By Invitation:
Weylin Hokutan, Resident Manager
Kevin Cole, Hawaiiana Management Co., Ltd.
APPROVAL OF MINUTES
A. Board Meeting Minutes of April 24, 2007: A motion was made by Eric Hill and seconded by Setsuko Hayakawa to approve the minutes with one correction, New Business, C., change to read:
“Nauru Tower Television Channel: A motion was made by Doug Shackelford and seconded by Chuck Heitzman to install Oceanic Cable Road Runner Service in the Nauru Tower offices and to add an association television channel for all residents at a one time cost of approximately $2,000. The motion carried unanimously.”
The motion carried unanimously.
OCEANIC TIME WARNER PRESENTATION
Representatives from Oceanic Time Warner presented a proposal for a bulk rate “triple play” package of Oceanic products.
Digital Cable Service
Road Runner High Speed Internet
Digital Telephone Service
All three services were offered for a price of $79.95 per unit, plus tax. The regular cost of these services is $139.50 per unit. Cost is based on all 304 residential units participating. The association currently pays $29.90 per month, per unit, for digital cable service. No action was taken as information from competing companies is being solicited.
COMMITTEE REPORTS
A. Information & Communication: Gerald Greer reported the following:
a. Website: Three vendors have been contacted to provide an association website, Association Voice (Hawaiiana); Web Link Studios and Top Level Communication. A motion was made by Gerald Greer and Seconded by Chuck Heitzman to use the URL name “naurutowerhawaii” to access the website provided by Hawaiiana Mgmt. and to begin downloading information to that site as soon as possible. Continue to pursue features to enhance and upgrade the site. The motion carried unanimously.
b. New Editor: Alexandra Palko has volunteered to help produce and edit the association Newsletter and Blog.
RESIDENT MANAGER’S REPORT
The Resident Manager’s written report was acknowledged, distributed with the meeting materials and is on file in the Resident Manager’s office and at Hawaiiana Mgmt. Co., Ltd.
1. World Wide Windows – The window cleaners have reported nine “eye bolts” require replacement. A motion was made by Chuck Heitzman and seconded by Eric Hill to have Honolulu Anchor Company replace the old eye bolts with new stainless steel at a cost of $2,300.00. The motion carried unanimously.
2. Oceanic Cable Television – Oceanic is adding an additional amplifier at a cost of $795.00 for the association’s television’s channel.
3. Water Shutdown – On Wednesday, May 23, 2007, the building water will be shut off from approximately 8:30 a.m. until 3:30 pm. for booster pump and pressure regulating valve repairs.
TREASURER’S REPORT
A. Financial Statement for April 2007: Kevin Cole reviewed the April, 2007 Financial Statement. By unanimous consent, the report was accepted subject to audit.
B. Delinquencies: There is one significant delinquency at this time.
COMMITTEE REPORTS (continued)
B. Administration & Personnel: Chair Robert Bosley reported on the following:
a. Employee’s Retirement Plan: In order to provide a better choice of retirement plans to the employees, a motion was made by Robert Bosley and seconded by Doug Shackelford to approve an Adoption Plan for possibly transferring the employees simple IRA to Pacific Life and Fidelity Investments. Milton Miyakawa will meet with the employees to explain the plans for their decision to approve or reject. The motion carried unanimously.
C. Budget & Finance: Setsuko Hayakawa and Kevin Cole reported that a preliminary building inspection was conducted on May 8, 2007 by the committee to identify areas of the project in need of repair. Work on updating the Reserve Study of the major building components has begun and the committee will meet again in early June to begin work on the 2008 budget.
D. Building & Grounds:
a. Parking Committee: Milton Miyakawa presented a slide show on various options to increase the number of parking spaces. A motion was made by Win Straube and seconded by Robert Bosley to pursue plans and recommend an area for a minimum of ten additional parking stalls to be used for employee parking. The motion carried unanimously.
b. Enforcement of Parking Policies: After a discussion on continuing parking problems, a motion was made by Eric Hill and seconded by Chuck Heitzman to begin enforcing the current parking policies and begin towing vehicles if needed beginning June 1, 2007. The motion carried unanimously.
c. Storage in Parking Stalls: A motion was made by Chuck Heitzman and seconded by Doug Schackelford to enforce this rule effective July 1, 2007. Kevin Cole will consult with the Association attorney to determine if items not removed by the owners and tenants can be stored or thrown away by the Association.
Chuck Heitzman reported on the following matters:
d. Pool: Legal is working to strengthen warranties with Alpha Omega, who has filed a lawsuit for money owed.
e. Central Filing System: Work has begun on establishing a central filing system and Section 1. which covers the pool and related equipment is complete.
f. Booster Pumps: Doonwood Engineering is scheduled to repair the booster pumps valves and pressure regulator on May 23, 2007.
g. Fountain Rim: Scheduled to be completed by June 15, 2007.
h. Building Paint: ADL is analyzing the paint and preparing specifications for future painting. The painting was last done in 1999.
i. Lobby front Door: Gary Chock, a structural engineer with Martin & Chock has been consulted regarding proposed modification to the front doors. Estimated cost $5,000.00 and the report is pending.
j. Fire Doors: It was reported that five emergency fire doors are inoperable. Repair work has been ordered and is estimated to cost $35,000.00 for repairs and maintenance. Annual maintenance is estimated at $4,000.00
k. Health Club & Fitness: Three options were presented: make an agreement with Milton’s Health Club; expand on Milton’s Health Club; build an association health club on the 7th floor recreation deck (estimated cost $250,000).
Robert Bosley reported on the following matter:
l. Irrigation and Lighting: The in house staff is being trained to repair and maintain the irrigation and light at the project
UNFINISHED BUSINESS
A. Building of The Year: Eric Hill will work with Weylin Hokutan on applying for Building of the Year 2007.
B. Purchase of Resident Manager’s Apartment: Deferred.
NEW BUSINESS
A. Ratify Appointment of Managing Agent: A motion was made by Eric Hill and seconded by Setsuko Hayakawa to approve Hawaiiana Management Co., Ltd. as managing agent for one year. Level One Service will be provided and a list of these services is attached to these minutes. The motion carried unanimously.
B. Corporate Matters: In addition to the current Vice President, Gerald Greer, a motion was made by Eric Hill and seconded by Doug Shackelford to appoint the following Nauru Tower Association Vice President’s:
Chuck Heitzman – Executive Vice President
Robert Bosley – Senior Vice President
The motion carried unanimously.
C. Use of Lottery Money: Setsuko Hayakawa reported she had won $200 at a recent Hawaiiana Management Company seminar and would like to buy office supplies for the Board members. The Board thanked Mrs. Hayakawa.
D. Garden Club: Garden Club of Nauru Tower was formed, and Alexandra Palko volunteered to head the club. Palko will solicit members and develop a plan to create lush gardens surrounding the Nauru Tower buildings and ground.
EXECUTIVE SESSION
By unanimous consent, the Board went into Executive Session to discuss legal and personnel matters at 9:15 p.m. The Board resumed regular session at 9:49 p.m.
DATE, TIME AND PLACE OF NEXT MEETING
The next regular meeting of the Board of Directors will be on Wednesday, June 27, 2007 at 6:00 p.m. onsite in the building lobby.
ADJOURNMENT
The regular Board Meeting was adjourned at 9:50 p.m.
Submitted by:
________________
Kevin D. Cole
Management Executive
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