MINUTES OF THE BOARD OF DIRECTORS MEETING OF NAURU TOWER
THURSDAY, MARCH 22, 2007, 6:00 P.M.
ONSITE, LOBBY
DRAFT (subject to confirmation)
CALL TO ORDER
President Win Straube called the regularly scheduled meeting of the Board of Directors of Nauru Tower to order at 6.00 p.m.
ESTABLISH A QUORUM A quorum was established.
Members Present:
Win Straube President
Gerald Greer Vice President
Setsuko Hayakawa Secretary / Treasurer
Keith Horita Director
Harry Inouye Director
Charles Heitzman Director
Eric Hill Director
Robert Bosley Director
Doug Shackelford Director
Member(s) Absent: None
Present By Invitation:
Weylin Hokutan Resident Manager
Kevin Cole Hawaiiana Management Co., Ltd.
APPROVAL OF MINUTES
A. Board Meeting Minutes of February 20, 2007: A motion was made by Harry Inouye and seconded by Charles Heitzman to approve the minutes as distributed. The motion carried unanimously.
UNFINISHED BUSINESS
A. Assistant Treasurer: A motion was made by Win Straube to appoint Liza Eveleth as Assistant Treasurer. After a discussion, the motion was amended to appoint four Assistant Treasurers; a.) Liza Eveleth; b.) Keith Horita; c.) Dawn Smith; d.) Harry Inouye. The motion seconded by Keith Horita and carried unanimously.
B. Assistant Secretary: Win Straube asked for a motion to appoint Terri Bosley as Assistant Secretary. The motion was made by Eric Hill, seconded by Keith Horita and carried unanimously.
C. Open Board Meetings: Win Straube discussed the need for an open and transparent Board of Directors. A motion was made by Eric Hill and seconded by Chuck Heitzman to conduct open Board meetings in which owners and non-owners are welcome to attend. The motion carried unanimously.
FORMATION OF COMMITTEES
By unanimous agreement of the Board the following committees were established:
A. Administration & Personnel: Robert Bosley
B. Budget & Finance: Setsuko Hayakawa
C. Building & Ground: Chuck Heitzman
D. Legal & Rules: Setsuko Hayakawa
a.) Contract Review
E. Information & Communication: Gerald Greer
OPEN ITEMS FROM THE ANNUAL MEETING
A. Front Door: A motion was made by Chuck Heitzman and seconded by Robert Bosley to turn this matter over to the Building & Grounds committee for a recommendation at the April Board meeting or in 30 days. The motion carried unanimously.
B. Health Club: A motion was made by Eric Hill and seconded by Keith Horita to turn this matter over to the Building & Grounds committee for a recommendation at the May Board meeting or in 60 days. The motion carried unanimously.
C. Communication: A motion was made by Win Straube and seconded by Gerald Greer to post a draft copy of the Board meeting minutes on the Nauru Tower blog and, once consolidated, on the association's website within one week of the meeting. The motion carried unanimously.
D. Building Painting: Chuck Heitzman reported on various problems regarding the last building painting. By unanimous agreement, it was decided to hire a consultant to inspect the paint and make recommendations.
E. Air Conditioning: Reports of the building being too warm or too cold were discussed. By unanimous agreement, this matter was turned over to the Building & Grounds committee to analyze and make recommendations at the May Board meeting or in 60 days.
Director Harry Inouye left the meeting at 7:10 p.m.
F. Insurance Cost: Kevin Cole reported that the current insurance policy expires on April 10, 2007. By unanimous agreement this matter was turned over to the Budget and Finance committee for immediate action.
G. Swimming Pool: Due to numerous problems with the pool repair, a motion was made by Chuck Heitzman and seconded by Eric Hill to not accept completion of the work until some assurance of the 10 year warranty for the Laticrete membrane and one year warranty for the work can be assured. The law firm of Starn O'Toole Marcus & Fisher will be consulted on this matter. The motion carried unanimously.
H. Annual Employee Appreciation Fund: A motion was made by Win Straube and seconded by Eric Hill to change the Employee Christmas Fund to an Annual Employee Appreciation Fund with donations to the fund accepted throughout the year. The motion carried unanimously. Kevin Cole was asked to check on the best procedure for establishing such a fund, so that it does not have negative tax implications for the employees. Further suggestion was made by Win Straube (1) that the accumulated account balance will be announced at the end of each month (2) and that the funds received will be distributed at the end of the year according to a formula which gives a proportional part of the total to each employee in accordance with his/her length of employment by Nauru Tower.
I. Large Trucks in Parking Lot: A motion was made by Chuck Heitzman and seconded by Keith Horita to investigate a complaint of the oversized vehicles in the parking lot. The motion carried unanimously. Setsuko Hayakawa will look into this matter, and report back in 30 days.
RESIDENT MANAGER’S REPORT
The Resident Manager’s written report was acknowledged, distributed with the meeting materials and is on file in the Resident Manager’s office and at Hawaiiana Mgmt. Co., Ltd.
COMMITTEE REPORTS
A. Administration & Personnel: None
B. Budget & Finance: By unanimous agreement of the Board, all invoices will be approved by Setsuko Hayakawa or one of the Assistant Treasurers assigned by her before processing.
C. Building & Grounds: Chuck Heitzman reported that the committee will be looking into the following items; booster pumps; fountain rim spalling; building paint; front door; tennis courts; leaking windows; cleaning of the interior plants; various concrete cracks; 3rd floor carpet; metal door frames.
D. Legal & Rules: None
a. Contract Review: None
E. Information & Communication: Gerald Greer reported that he is looking into the following matters: Nauru Tower website; ownership of the website; contract terms; updating of the site; advertising fees and other matters relating to the site. He will report back to the Board at the April Board meeting or in 30 days.
NEW BUSINESS
A. Resident Manager’s Apartment: It was reported that a new 3 year lease was recently renegotiated for the Resident Manager’s apartment. By unanimous agreement, Eric Hill was appointed to look into the possibility of purchasing an apartment for the Resident Manager and will report to the Board at the April Board meeting or in 30 days.
B. Building’s Value and Competitiveness: Win Straube discussed ways to increase the value and competitiveness of Nauru Tower and suggested a possible change in the building’ name should be considered.
DATE, TIME AND PLACE OF NEXT MEETING
The next regular meeting of the Board of Directors will be on Tuesday, April 24, 2007 at 6:00 p.m. onsite in the building lobby.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:05 p.m.
Submitted by:
Kevin D. Cole
Management Executive
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